Office of the Vice President for Administration and Student Services (VPASS)

The Office of the Vice President for Administration and Student Services (VPASS) is accountable to the President and is responsible for providing clear policy documents and guidelines for the University’s budget, procurement, finance, facility management, property administration, and student services. The Office administers, initiates, and implements programs and services that enhance the operational efficiency and overall business opportunities of Jinka University (JKU).

With the University’s new organizational setup, the office formerly known as the Business & Development Vice President has been restructured and renamed VPASS. The office now oversees the administration of university resources—including human, financial, and property resources—and manages all student services and affairs.

Administrative/Support Staff under this office are personnel employed to provide services in administration, business management, accounting, catering, dormitory services, student health care, co-curricular activities, maintenance, facility management, property administration, and other support functions required by top management, colleges, departments, schools, and centers to fulfill the University’s main functions.

Duties and Responsibilities

The VPASS is responsible for:

• Planning, organizing, and coordinating activities in budget, finance, procurement, property administration, human resource management and development, and student services.

• Providing leadership in administrative and student service areas and contributing to collective decision-making at the University.

• Designing and implementing automated systems to ensure efficient service delivery across all areas of responsibility.

• Monitoring and ensuring effective implementation of redesigned processes.

• Establishing standard performance evaluation systems, including corrective measures.

• Promoting good governance, diversity, and tolerance in daily operations.

• Formulating and recommending working procedures based on approved University policies.

• Preparing and implementing funding formulas to allocate budgets to all cost centers and ensuring compliance.

• Designing and implementing optimal resource utilization strategies.

• Promoting multiculturalism, equity, tolerance, and affirmative action for female students and students with special needs.

• Supporting the Students’ Union and strengthening its capacity.

• Preparing and enforcing codes of conduct for students and support staff upon approval.

• Preparing exhaustive quarterly reports on the Office’s responsibilities, evaluating them with subordinates, and submitting approved reports to the President.

• Developing in-house maintenance capacity for all University properties, including vehicles, electronics, and kitchen appliances, and establishing a disposal mechanism for unusable assets.

• Designing and implementing an efficient procurement system that ensures value for money across all University purchases.

• Establishing an accessible grievance-handling system.

• Performing other essential activities assigned by the President.

Reporting Structure

The following offices report directly to the VPASS:

• Finance Directorate

• Facility Management Directorate

• Human Resource Administration and Development Directorate

• Procurement Directorate

• Property Administration Directorate

• Transport and Vehicle Maintenance Directorate